Executive Director Job Description

Title: Executive Director
First Witness Child Advocacy Center
Deadline to apply: October 13, 2017

This position is full time. Starting range is $60,000 – $65,000 with full benefits (health, dental, life, long term disability, 403b).
Reports to: Board of Directors

To Apply, send cover letter and resume/cv to

Address: firstwitnessboard@gmail.com
Subject: Executive Director Application
Contact: Board of Directors


Address: First Witness Child Advocacy Center, 4 West 5th Street, Duluth, MN 55806
Attention: Board of Directors Search Committee

General Duties

The Executive Director is the key management leader of First Witness Child Advocacy Center, and is responsible for overseeing the administration, strategic planning and programs of the organization to meet its mission. Other key duties include fundraising, marketing and community outreach, training and evaluation activities. The position reports directly to the Board of Directors.


Board Governance: Work with the Board to fulfill the organization’s mission.

• Lead First Witness in a manner that supports and guides the organization’s mission as defined by the Board of Directors.
• Communicate effectively with the Board and provide, in a timely and accurate manner, all information necessary for the Board to function properly and to make informed decisions.
• Provide an executive director’s report monthly to the Board that includes financial reports and program updates.
• Support effective recruitment and orientation of new board members.
• Cultivate a strong and transparent working relationship with the Board and ensure open communication about the measurement of financial, programmatic and impact performance against stated milestones and goals.
• In collaboration with Board, manage all policies of the organization and processes to ensure compliance.

Financial Performance and Viability: Develop resources sufficient to ensure the financial health of the organization.

• Oversee the financial status of the organization including developing long and short range financial plans, monitoring the budget and ensuring sound financial controls are in place; set financial priorities accurately to ensure the organization is operating in a manner that supports the needs of the program and staff.
• Submit to the Board of a proposed annual budget and monthly financial statements which accurately reflect the financial condition of the organization.
• Ensure financial records are maintained per generally accepted accounting principles and that a financial audit is conducted annually.
• In collaboration with staff, board members and consultants, drive fundraising and development of additional resources necessary to support First Witness’s mission.
• Provide leadership to all resource development strategies, including but not limited to: effective identification, cultivation and solicitation of funders; grant research, writing and reporting; and gift stewardship.

Organization Mission and Strategy: Work with board and staff to ensure that the mission is fulfilled through programs, strategic planning and community outreach

• Implement and maintain First Witness programs that effectively and efficiently achieve the organization’s mission.
• Provide leadership to strategic planning to ensure that First Witness can successfully fulfill its mission into the future.
• Drive enhancement of First Witness’s image by being active and visible in the community and by working closely with other professional, civic and private organizations.
• In consultation with Board and staff, oversee development of an annual public relations plan that includes outreach to media sources, digital media strategies, special events and presentations for community education.
• Develop and maintain relationships with public officials and administrative heads of local and state departments, educating and advocating on issues important to First Witness and the families it serves.
• Network with other non-profits, statewide agencies and Child Advocacy Centers to benefit the mission of First Witness.
• Ensure First Witness representation at the CJA Task Force, and Minnesota Children’s Alliance member and public policy meetings.

Administration and Operations: Administer appropriate resources to ensure successful operations of the organization

• Responsible for the hiring, retention, development, documentation and evaluation of competent, qualified staff, volunteers and interns in a manner consistent with program policies and applicable laws.
• Sign all notes, agreements, and other instruments made and entered into and on behalf of the organization.
• Manage the agency’s capital assets in a manner that maintains their value and ensures legal safety compliance.
• Ensure that all services and programs are evaluated for viability and relevance, and develop new services and programs as recommended through evaluation.
• Ensure that First Witness maintains its accreditation and meets best practice standards.
• Oversee all legal agreements and contracts that serve the mission of First Witness and guarantee these are legally sound.

Multi-Disciplinary Team:

• Serve as a backup for program staff delivering direct services as needed.
• Support multi-disciplinary team members with orientation, resources, training, and information necessary to work within the Memorandum of Understanding established through First Witness.
• Ensure that MDT has an opportunity for feedback on First Witness programs and services.

Professional Qualifications

The ED will be thoroughly committed to First Witness’s mission, with proven leadership, coaching, and relationship management experience.
• Advanced degree preferred, with at least three years of senior management experience; track record of effectively leading and regionally and/or nationally scaling a performance- and outcomes-based organization and staff; ability to point to specific examples of having developed and operational strategies that have taken an organization to the next stage of growth.
• Unwavering commitment to quality programs and data-driven program evaluation.
• Excellence in organizational management with the ability to coach staff, manage and develop high-performance teams, set and achieve strategic objectives and manage a budget.
• Past success working with a Board of Directors with the ability to cultivate existing board member relationships.
• Solid, hands-on, budget management skills, including budget preparation, analysis, decision-making and reporting.
• Strong marketing, public relations and fundraising experience with the ability to engage a wide range of stakeholders and cultures.
• Strong written and verbal communication skills; a persuasive and passionate communicator with excellent interpersonal and multidisciplinary project skills.
• Action-oriented, entrepreneurial, adaptable and innovative approach to business planning.
• Ability to work effectively in collaboration with diverse groups of people.
• Passion, idealism, integrity, positive attitude, mission-driven and self-directed.